Planning Your Cuppa

New to Cuppa?

Find out more about the Essential Cuppa…

Organise the Perfect Cuppa

Previous Cuppa Winner Sue Goslett – Photo credit: Kirsten Goslett Photography

Theme 2023 – With Friends – Like Teas

1. Register as a Cuppa Host

As a Cuppa Host, we want to thank you for helping to raise funds for CANSA’s care and support programmes.

The first step is making sure you register your Cuppa event. Register here…

Your regional CANSA staff partner will then contact you with more information and guidelines to assist you.

You and your staff partner need to discuss the following about your planned event:

  • Date and proposed venue
  • If you will need assistance to secure a guest speaker (cancer Survivor or celebrity) for your event
  • If you have secured your own guest speaker (cancer Survivor or celebrity) – please get approval of this speaker from CANSA, to ensure that their message aligns with CANSA’s health message
  • Request an invitation to your event from your CANSA staff partner who will arrange the poster and related marketing materials featuring the correct logos and cancer messaging.

Tea Sponsor

CANSA is thankful to Five Roses, who have come on board as the official tea partner for Cuppa For CANSA. Sponsored tea bags are supplied to you as a Cuppa For CANSA host.

Contact your CANSA staff partner to arrange for collection.

CANSA Health Messaging:

It’s important, as a supporter of CANSA that you adhere to CANSA’s health messaging about the lowering of cancer risk. Please keep this in mind when hosting an event, and make sure your guests are aware of this.

Please note:

If you are unsure about the above-mentioned, please chat to your CANSA staff partner. Limited edition ‘Four Seasons’ mugs are available and may be bought individually at R60 or as a set for R220.

Cuppa Merchandise

Contact your CANSA staff partner for details / place orders.

2. Find Host Resources

Funds raised during Cuppa are being used to enable care & support programmes for cancer Survivors, Caregivers and loved ones. Contact your CANSA staff partner for host resources.

Online Resources:

3. Choose a Date

  • Cuppa season is open from July to 31st October annually and events take place countrywide. You may wish to organise your Cuppa to coincide with a special calendar day e.g., Women’s Day or Heritage Day.
  • You could even choose to celebrate your birthday by hosting a ‘Birthday Cuppa’!

Just be sure your intended guests are available and send out your invites sooner than later.

(It is possible of course, to host a Cuppa For CANSA at any time of year, although Cuppa host materials, usually provided during campaign time, may then not be available).

4. Choose a Venue

Your venue will depend on whether you are hosting a Corporate Cuppa or hosting your own Cuppa – take the number of guests attending and the weather forecast into consideration!

Cuppa events may be held anywhere – small or large venues, inside or outside, your home – the sky is the limit!

The key here is to book the intended venue well in advance if this is necessary.

5. Theme & Message

This year, the theme for Cuppa For CANSA is ‘Four Seasons’, illustrating how cancer, like the seasons, is always present and doesn’t take a break. CANSA remains steadfast in its support through all the different stages and seasons one goes through when dealing with cancer, helping individuals, and loved ones cope no matter the season.  

Cancer is not a disease to be fought alone, and cancer patients (Survivors), loved ones and caregivers need our support. Share CANSA’s free online resources and support groups with those at your Cuppa event, so that we can ensure that no-one fights cancer alone.

Please encourage your guests to subscribe to our e-newsletter so that we can keep them informed about how we use money raised at Cuppa to support those affected by cancer throughout the year.

Chosing an Alternate Theme

Let your imagination run wild – you may host a ‘Women’s Day Cuppa’ or a ‘Birthday Cuppa’ or an ‘Extreme Cuppa’ – really, any theme will do… – beverages & snacks served can tie in with your theme if you wish.

Cuppa Hosts may choose to share info regarding CANSA’s care and support services for cancer Survivors with their guests. You can always invite a special guest to share a message on your behalf. Read more…

6. Host & Enjoy Your Cuppa

Remember to enjoy the day and to take lots of photo’s to create memories that can be treasured – take pics of your table settings, decor, eats & drinks, special guests & activities, your guests having fun, etc…

We would love to share ‘Cuppas That Inspire’ with others, so please send your pics and a short blurb about your Cuppa to – we will post the most inspiring Cuppas on our website. (This will NOT be considered to be an entry into any Cuppa Competitions).

7. Income

All income is to be paid into the regional CANSA account. Please contact your CANSA staff partner for the official banking details and use your ‘Name+Cuppa’ as the reference.


Owing to the regulated guidelines from the National Lotteries Distribution Fund, please note the following rules regarding any raffles:

  • Raffles cannot be sold over a period, but must be on the day of the event only
  • Raffle prizes may not exceed the value of R10 000
  • Raffle tickets may not cost more than R100 per ticket

If you have any questions related to raffles, please contact your CANSA staff partner.


Always try to have an 80 / 20% ratio (expenses should never be more than 20% of income)

Try to get as much possible sponsored or donated…

8. Share your Cuppa Online

If you or your company will be hosting a Cuppa For CANSA, we encourage you to post about your event on your personal profile on any social media platform and tag / @mention CANSA.

We would also love for you to share our services and health messaging throughout the year to help us give more people access to information regarding support and that can promote lowering personal cancer risk and early detection through cancer screening, encouraging them to follow our official CANSA profiles.

So get the cameras ready, and share your Cuppa using the hashtag #CuppaForCANSA #CANSACares 

You may also submit your event’s highlight images to so that we can add them to our Cuppa gallery. (Note: CANSA will use discretion regarding which images are selected).

Regional Cuppa